Welcome to the Welland Soccer Club Policies Page. As a club dedicated to providing a safe, inclusive, and competitive environment for all members, we adhere to a comprehensive set of policies designed to uphold the integrity of our programs, protect our players, coaches, volunteers, and ensure a positive soccer experience for everyone involved. Below you will find an overview of our key policies:
1. Code of Conduct
Our Code of Conduct outlines the expectations for behavior and sportsmanship for players, coaches, volunteers, and parents. It promotes respect, fairness, and courtesy towards all participants and officials. Violations of the Code of Conduct may result in disciplinary action, including suspension or expulsion from club activities.
2. Safety and Health Policy
The health and safety of our members are paramount. This policy includes guidelines on injury prevention, concussion protocol, and emergency response procedures. It also covers the management of health-related issues, including communicable diseases, to ensure the well-being of all club members.
3. Equal Opportunity Policy
We are committed to providing an equal opportunity for all members to participate in our soccer programs, regardless of gender, age, race, ethnicity, religion, or ability. This policy ensures that selection for teams is based solely on merit and adherence to the club’s values.
4. Equal Playing Time (Recreation) Policy
The Welland Soccer Club is committed to fostering a supportive and inclusive environment in all our recreational leagues. Our Equal Playing Time Policy ensures that every player, regardless of skill level or experience, receives equitable opportunities to participate, learn, and enjoy the game during matches. This policy underlines our dedication to the personal and athletic development of all members, promoting a balanced and fair play experience.
5. Child Protection Policy
Protecting our youth members is of the utmost importance. This policy outlines our approach to ensuring a safe environment for children, including background checks for coaches and volunteers, guidelines for interactions between adults and minors, and procedures for reporting and addressing concerns of abuse or neglect.
6. Privacy Policy
The privacy of our members is critically important. This policy describes how personal information is collected, used, and protected by the club. It also outlines members’ rights regarding their personal information.
7. Financial Policy
Transparency and accountability guide our financial policy, covering membership fees, refunds, and financial assistance. This policy ensures that club operations are conducted in a financially responsible manner, providing value to our members and sustainability for the club.
8. Refund Policy
Our refund policy is designed with fairness and flexibility in mind, addressing membership fees, program enrollments, and event registrations. It outlines clear guidelines for when and how refunds can be requested and processed, ensuring that members are treated equitably. This policy accommodates unforeseen circumstances while maintaining the financial integrity of the club. By establishing transparent criteria for refunds, we strive to provide peace of mind to our members and uphold the club’s commitment to responsible financial management.
9. Complaints and Grievances Procedure
We recognize the importance of addressing concerns and grievances in a timely and fair manner. This policy outlines the process for submitting complaints, the steps for investigation, and the resolution of disputes, ensuring that all members have a voice and are heard.
10. Social Media Policy
To promote positive and respectful interactions online, this policy governs the use of social media by club members. It outlines acceptable online behaviors and the consequences of posting harmful or inappropriate content.
11. Volunteer Policy
Our club relies on the support of volunteers to deliver our programs. This policy provides guidelines for volunteer recruitment, roles, responsibilities, and recognition, ensuring a rewarding experience for those who give their time to support the club.
12.AODA Policy
The purpose of this policy is to fulfill the requirements set out in Ontario Regulation 420/07 of the Accessibility for Ontarians with Disabilities Act, 2005, and to establish an Organizational policy for governing the provision of its goods and services to persons with disabilities.
13.Zero Tolerence Policy
It is the policy of the Welland Soccer Club to strive to protect its employees, board members, volunteers, coaches, and players from intimidating, demeaning or abusive behavior that is contrary to positive encounters or a healthy environment. As a result, action will be taken for any abusive encounter not conducive to treating people with courtesy, dignity, and respect.
14. Mobile Devices and Recording Equipment Policy
The Welland Soccer Club is committed to maintaining a safe and private environment for all players, coaches, officials, and members. To protect the privacy and dignity of all individuals, the use of mobile devices, cameras, or other recording equipment in bathrooms and change rooms at the Youngs Sportsplex is strictly prohibited. This policy applies to all members, including but not limited to players, coaches, referees, club officials, volunteers, and parents/guardians, while using the facilities at the Youngs Sportsplex or any other venue associated with Welland Soccer Club activities.
Conclusion
Adherence to these policies is essential for maintaining the high standards of our club and ensuring that the Welland Soccer Club remains a welcoming, safe, and vibrant community for all its members. For detailed information on each policy, please refer to the respective sections on our website or contact us directly for further clarification.
Your cooperation and commitment to these policies are greatly appreciated and are key to our success and reputation as a premier soccer club in the region. Together, we can continue to foster a love for the game and a spirit of sportsmanship and community.
